Administrative Support Specialist

Overview:

Tuvli, an Akima company, is hiring for a Administrative Support Specialist to support our DoS client located in Washington, DC.

Responsibilities:

• This position reports to, receives tasking and overall guidance from the Employee Relations Branch Chief, in CA/EX/HRD, in coordination with the COR.
• Works with Employee Relations (ER) Branch Chief and other ER team members to track data related to the variety of work performed by the branch including but not limited to: awards, remote work agreements (RWAs), domestic employees teleworking overseas (DETOS), ER cases, leave request cases, etc. Spreadsheets must be updated regularly and accurate at all times.
• Assists the Bureau Awards Coordinator with all tasks related to certificates including but not limited to: ordering and picking up printed certificates from HST, sorting by office, signing, placing in the appropriate folder, shipping, delivering to local offices, and assisting with Awards Receptions.
• Receives training for GEMS to initiate personnel actions.
• As applicable and appropriate, assists the Division in various administrative tasks and function areas, including preparing Visitors Access Requests (VARs), escorting visitors/other personnel, ordering supplies/maintaining a supply inventory, general office logistics, receiving and screening telephone calls and visitors and other special administrative support as required.
• Handling incoming/outgoing mail correspondence, including distributing correspondence to appropriate individuals.
• Ensures automation equipment is operational (paper in the copier/fax machine, changes out printer ink cartridges, calls in work orders).
• Serving as a time and attendance administrator for CA/EX/HRD. Duties include entering, tracking and maintaining direct-hire time and attendance reports in the absence of Office Administrator.
• Establishing and maintaining official files on specific subject matters, including payroll.
• Maintains a professional manner at all times (work area must be clean, presentable, and organized, per COR guidance).
• Ability to independently follow-up on assignments to ensure any necessary action(s) is(are) initiated, and subsequently works to assure that such action(s) is(are) completed as quickly as possible, as applicable and appropriate.

Qualifications:

• Must be a US citizen who can possess or be able to obtain/maintain a minimum SECRET clearance.
• Active Secret clearance preferred.
• Must have a High School Diploma and at least one (1) year of job-related experience or equivalent.
• Must possess excellent oral and written communication skills necessary to interface with program personnel at all levels.
• Must demonstrate a thorough knowledge of MS Office applications (MS Word, Excel, PowerPoint).
• Ability to handle multiple tasks simultaneously.
• Knowledge of office policies, practices, and procedures.
• Must be able to work independently with minimum supervision and direction.

Posted Salary Range: $38.79-$40.50

SCA - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Vacation, holiday and sick Leave offered will be as defined under the DOL's Wage Determination.