Legal Secretary

About Our Client

Litigation Law Firm

• Provide high-level administrative support to assigned attorneys
• Assist attorneys with drafting, editing, formatting, and producing legal documents, correspondence, and other materials with a high degree of accuracy
• Prepare and file pleadings and other legal documents with state and federal courts
• Maintain client files (electronically & physical) - ensuring they are up-to-date, complete, and accessible
• Oversee multiple attorney calendars for scheduling meetings, court appearances, and other key appointments.
• Communicate with attorneys on updates for deadlines and time-sensitive obligations
• Review and edit documents for proper formatting, grammar, and spelling
• Handle attorney timekeeping and billing by entering time, reviewing pro forma bills, and preparing final billing statements and cover letters for client submission
• Manage the intake process for new client matters, ensuring all relevant information is gathered and recorded for effective case management
• Answer incoming calls and emails for attorneys and communicate messages
• Meet and greet incoming visitors and clients with a professional and responsive manner
• Coordinate travel logistics including booking flights, accommodations, and transportation
• Assist with closing client matters by preparing and formatting closing documents, signature pages, and binders in accordance with firm standards
• Work closely and act as backup support to the legal & administrative staff team
• Assist with general administrative and office support duties as needed throughout the office

MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

• Bachelors Degree is preferred
• Strong tenure in a previous law firm
• 3-10+ years of experience as a Legal Secretary
• Previous experience with ECF filing
• Excellent communicator - written & verbal
• Ability to be problem solution oriented
• Ability to be flexible and adaptable
• Ability to work in a very fast paced environment
• Ability to work on-site 4x per week in New York City
• Willingness to travel for trials, arbitration, hearings, and other case-related projects. Ability to work overtime as needed.

What's on Offer

• Competitive benefits package
• Annual Reviews
• Discretionary year end bonuses
• Medical, dental, life, and disability insurance
• 401K and profit-sharing plans