Operations Assistant- CMH Cardiovascular Admin
To provide advanced, diversified and technical expertise necessary to support the executive medical director and executive director of the Integrated Service Center.
Responsibilities:
Develops and maintains processes and systems that support the activities of Behavioral Health Services.Finds needed data from internal and conventional public sources and uses acquired data effectively
Obtains benchmark data as needed
Efficiently conducts internet searches as identified
Performs analysis with minimal direction, elicits appropriate input identifying statistical tools and techniques that will help better display and show analysis of the dataApproaches problems with systematic and critical thinking; identifies the implications of the analysis and communicates potential impact and offers recommendations/solutions that assist with projects
Continually identifies data that needs to be gathered and improved mechanisms for reporting data
Assists in data tracking and reporting; supports department databases and keeps them current
Assists in tracking department variances
Provides clerical support in a timely and efficient manner.Communicates effectively with other administrative assistant/support staff throughout the medical center
Shows good judgment in the screening process, getting priority messages to intended parties in a timely manner
Demonstrates resourcefulness in resolving issues or inquiries; does so in an independent manner
Proactively anticipates needs, both defined and undefined, to enhance/improve workflow and effective communication
Demonstrates a well-developed ability to effectively communicate with a wide range of people
Organizes and completes assignments independently and in an efficient and timely manner, while maintaining utmost confidentialityMulti-tasks and works under pressure with many interruptions; completes projects or work tasks successfully and meets time lines
Composes letters, memos and reports, ensuring professional looking, accurate and grammatically correct finished documents
Proofreads documents and makes suggestions for revisions
Maintains complete, easy to retrieve files with information that is readily accessible; regularly updates and deletes files
Ensures mail is distributed in a timely manner; prioritizes mail and routes accordingly
Makes travel arrangements as requested; completes travel vouchers and submits for reimbursement
Keeps space organized, orders supplies as needed, and provides for back-up of materials when gone
Assists with updating Policies & Procedures manual
Maintains meeting schedules and prepares needed materials.Schedules/coordinates appointments and meetings; maintains accurate calendars
Assists in agenda preparation for meetings; organizes and distributes meeting materials prior to meetings
Attends meetings as needed, taking thorough, concise and accurate notes
Transcribes minutes using the proper format and disseminates minutes to the appropriate parties in a timely manner
Creates flowcharts and reports ensuring a professional look
Assists in preparation of content and look of presentations
Ensures needed equipment and refreshments are available at meetings
Demonstrates technological knowledge
Demonstrates proficiency in computer software and maintains strong knowledge of the latest technology in computer software (including, but not limited to: Power Point, Excel, Word, Access, Publisher, Outlook, Visio)Serves as a resource to clerical support staff and others on the use of various software functions; provides training and shares knowledge/expertise to others
Develops new skills that improve the quality and efficiency of job duties
Creates professional, creative Power Point presentations for various internal and external audiences
Routinely generates and distributes department reports
Qualifications:
Use of usual and customary equipment used to perform essential functions of the position.
Work may occasionally require travel to other Carle Health facilities/hospitals.
Required to drive your own vehicle for business purposes.
Executive assistant experience 1+ years.
Writes, reads, comprehends and speaks fluent English.
Basic computer knowledge using word processing, spreadsheet, email, and web browser.
Multicultural sensitivity
Critical thinking skills using independent judgment in making decisions.
Advanced reading, writing and oral skills
Ability to utilize PC including, basic elements of Windows environment, keyboarding, work with mouse, and perform basic computer tasks with instruction.
Carle Health Company Overview:
Find it here.
Discover the job, the career, the purpose you were meant for. The supportive and inclusive team where you can thrive. The place where growth meets balance – and opportunities meet flexibility. Find it all at Carle Health.
Based in Urbana, IL, Carle Health is a healthcare system with nearly 16,600 team members in its eight hospitals, physician groups and a variety of healthcare businesses. Carle BroMenn Medical Center, Carle Foundation Hospital, Carle Health Methodist Hospital, Carle Health Proctor Hospital, Carle Health Pekin Hospital, and Carle Hoopeston Regional Health Center hold Magnet® designations, the nation’s highest honor for nursing care.The system includes Methodist College and Carle Illinois College of Medicine, the world’s first engineering-based medical school, and Health Alliance™. We offer opportunities in several communities throughout central Illinois with potential for growth and life-long careers at Carle Health.
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.Carle Health participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization. | For more information: human.resources@carle.com.
Salary Range:The compensation range for this position is $17.26per hour - $27.96per hour. This represents a good faith minimum and maximum range for the role at the time of posting by Carle Health. The actual compensation offered a candidate will be dependent on a variety of factors including, but not limited to, the candidate’s experience, qualifications, location, training, licenses, shifts worked and compensation model.
Carle Health offers a comprehensive benefits package for team members and providers. To learn more visit careers.carlehealth.org/benefits.