Accounts Payable Specialist

Duration: 6-Month, 100% Onsite

Seeking an Accounts Payable Associate to support a Non-Profit organization. This role involves managing the processing of invoices, payments, and vendor communications to ensure timely and accurate financial transactions across the agency. Position is Onsite based in Burlingame, CA, and is a 6-month contract to permanent opportunity.

Key Responsibilities:

• Accounts Payable Management: Process vendor invoices, ensuring accurate coding, approvals, and timely payment.
• Payment Processing: Prepare and execute payments via check, ACH, or credit card, and maintain a schedule to ensure timely payment of all accounts.
• Reconciliation: Reconcile vendor statements to ensure that all invoices are accurately reflected in the accounts payable system, resolving discrepancies when needed.
• Cash Disbursements & Deposits: Record cash disbursements, process electronic payments, and ensure accuracy with payment records and bank deposits.
• Expense Report Management: Review and process employee expense reports in accordance with company policies, ensuring proper documentation and compliance.
• Vendor Relations: Maintain communication with vendors, resolving any payment or invoicing issues, and addressing discrepancies promptly.
• Collaboration & Training: Collaborate with internal teams to gather necessary data for vendor payments and provide training to staff on internal procedures.
• Audit Support: Assist in preparing and executing annual audits, ensuring all accounts payable documentation is accurate and provided in a timely manner.
• Special Projects: Support various finance-related projects as assigned, contributing to the agency’s overall financial health.
• Medi-Cal Billing: Experience with Medi-Cal billing is a plus, particularly for those handling government-funded services.

Knowledge, Skills & Abilities:

• Attention to Detail: Strong attention to detail and commitment to delivering accurate and timely work in all aspects of accounts payable.
• Multitasking & Adaptability: Ability to manage multiple tasks independently and adjust priorities as needed to meet deadlines.
• Communication: Strong verbal and written communication skills, with the ability to engage professionally with vendors and staff at all levels.
• Team Collaboration: Ability to work effectively within the finance team and collaborate cross-departmentally to ensure smooth financial operations.
• Problem-Solving: Excellent decision-making skills, with the ability to resolve payment issues and discrepancies efficiently.

Minimum Qualifications:

• Experience: At least 2 years of experience in accounts payable, preferably in a non-profit or similar environment.
• Technical Skills: Proficiency in Accounts Payable software's and Excel (intermediate level); ability to use 10-key by touch.
• Communication Skills: Strong verbal and written communication skills, with an emphasis on professionalism and clarity.
• Work Ethic: Dependable, punctual, and consistently able to meet deadlines.