Executive Assistant

A leading healthcare organization is seeking an experienced Executive Assistant to provide high-level administrative support to the Chief Operating Officer (COO) and Chief Medical Officer (CMO). This role requires a detail-oriented professional with exceptional organizational skills, a proactive mindset, and the ability to handle a fast-paced and dynamic environment.

Key Responsibilities:

• Calendaring and Scheduling: Manage complex calendars for the COO and CMO, coordinating internal and external meetings across multiple time zones.
• Meeting Coordination: Schedule and organize meetings, prepare agendas, take minutes, and follow up on action items to ensure timely execution.
• Communication Management: Act as a liaison between executives, internal teams, and external stakeholders, handling correspondence and ensuring alignment across all parties.
• Travel Coordination: Plan and book domestic and international travel arrangements, including itineraries, accommodations, and transportation.
• Document Preparation: Prepare high-quality reports, presentations, and other materials as needed.
• Confidentiality: Handle sensitive information with discretion and maintain a high level of confidentiality.
• Administrative Support: Perform general administrative tasks, including expense reporting, maintaining records, and supporting special projects as required.

Calendar Management, Communication, Conference Calls, Correspondence, Administrative experience, Coordinate Meetings, Administrative management, Microsoft Excel, Executive Meetings