Administrative Assistant

The role is focused on administrative tasks, including document management and communication with tenants.

Responsibilities:

• Convert multiple documents into a single PDF file for distribution to tenants.
• Handle high volume tasks efficiently and accurately.
• Organize and prepare billing packets and invoices.
• Regularly follow up with tenants via email to ensure they have received and understood the bills.
• Assist coordinators with administrative tasks as required.
• Utilize Excel and Word to manage and document tasks.
• Employ strong organizational skills to manage and prioritize tasks.
• Use effective time management strategies to ensure tasks are completed within deadlines.
• Occasionally visit the office for certain tasks that might be more efficiently completed in a dedicated workspace. • Must have prior experience in the Real Estate & Property industry
• Proven skills in Administrative Assistance are essential
• Proficiency in PDF and other standard office software is required
• Excellent communication and interpersonal skills are a must
• Strong organizational skills and ability to multitask effectively
• High level of accuracy and attention to detail
• Ability to handle sensitive information with discretion
• Must have knowledge of office management systems and procedures
• Experience in managing and maintaining schedules effectively
• Must have the ability to work in a fast-paced environment
• Strong problem-solving skills and ability to think critically
• Must be able to work independently and as part of a team
• Excellent time management skills and ability to prioritize work
• Familiarity with real estate laws and regulations is a plus
• Must be able to handle multiple projects simultaneously and meet deadlines
• Ability to handle client inquiries professionally and promptly
• Must be able to perform administrative duties such as filing, typing, copying, binding, scanning, etc.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint is required.