Facilities Assistant

We are offering an opportunity for a Facilities Assistant in the retail industry located in Manhattan Beach, California. The role involves a variety of tasks related to the smooth operation and maintenance of our facilities. As a Facilities Assistant, you will be responsible for handling incoming and outgoing mail, coordinating with internal and external courier services, and maintaining a clean and organized office environment.

• Handling incoming and outgoing USPS mail and packages from FedEx, UPS, DHL, and other courier services.
• Utilizing internal courier systems to prepare and track outgoing shipments.
• Maintaining records of daily shipments using our internal tracking system.
• Applying postage as required for outgoing First Class/Presort mail.
• Conducting daily office tasks such as filing, recording, maintaining records, sorting/distributing mail, and writing emails.
• Complying with postal and delivery service requirements to prepare outgoing mail and deliveries.
• Assisting in company events logistics, including staging, setup, deliveries, and pick-ups.
• Maintaining a clean office environment, including wiping down countertops and daily used office equipment.
• Acting as relief to other Business Services Representatives at different corporate buildings as needed.
• Providing shipping information and guidance to internal customers. • Familiarity with CMMS (Computerized Maintenance Management System)
• Familiarity with Concur, IBM AS/400, Kronos Timekeeping System, and About Time
• Understanding of budget processes
• Strong communication skills
• Experience with managing conference rooms
• Excellent customer service skills
• Experience in retail industry not required but preferred
• Openness to learn new systems and processes
• Ability to work in a fast-paced environment
• Ability to work both independently and as part of a team
• High school diploma or equivalent education level