[ref. i06534002] Administrative Assistant I CWR - ADMINASNT24-13273

Shift: Monday – Friday, 8 AM - 5 PM

Position Summary: The Administrative Assistant will provide a variety of administrative functions, reporting to a manager and supporting the daily operations of the department.

Essential Job Functions:

• Schedule appointments, meetings, or conferences using interdepartmental and/or hospital-wide computerized scheduling systems.
• Screen and prioritize calls, transfer calls, record messages, and deliver them to the appropriate personnel.
• Coordinate special projects, compose memos, transcribe notes, and assist in the creation of presentations.
• Generate reports, handle multiple projects, and manage invoices and expense reports.
• Take and/or transcribe minutes at meetings.
• Review and distribute daily mail to the appropriate team members.
• Order office supplies and maintain inventory.
• Keep departmental manuals and files up to date.
• Assist in compiling and developing the annual budget as needed.
• Follow instructions and established guidelines to perform job duties.
• Physical demands include lifting a minimum of 10 lbs., pushing and pulling a minimum of 15 lbs., and standing for at least 1 hour a day.
• Adhere to organizational standards and competencies.

Preferred Skills & Experience: Experience in healthcare or corporate sectors is a plus.