Division Payroll Lead
Synerfac is looking for a Division Payroll Lead for our client in Dulles, VA. Our Client is an expert in MEP building systems and provides integrated, full lifecycle solutions that optimize the design, construction, operation, and efficiency of buildings.
As the Division Payroll Lead, you will be responsible for overseeing the division payroll process for both union CBA and Non-CBA employees across multiple states, utilizing various platforms including Dayforce and COINS software systems. You will be responsible for training the payroll team and the division employees in the use of these systems and ensuring that information is being processed accurately and timely.
o Coordinate weekly pay cycles at the division level for union CBA and Non-CBA exempt and non-exempt employees, across multiple states and unions.o Coordinate with the corporate payroll group to manage and maintain accurate employee records, including new hire setup, direct deposit forms, tax forms, travel pay, subsistence, allowance, status change forms, employee terminations or other pay adjustments.
o Manage the enrollment, reporting, compliance, and audit requirements related to project OCIP/CCIP, certified payroll and Davis Bacon wage programs.o When the division is pursuing projects in new jurisdictions, coordinate with corporate finance, operations and construction manager to ensure proper setup and compliance with local union and governmental agencies
o Work with managers and supervisors, including foremen and superintendents, to ensure that weekly time is submitted and recorded accurately and timely.
o Monitor employee vacation and PTO eligibility, accruals, timecard usage, and generate regular balance tracking reports.
o Facilitate the processing of any payroll adjustments, including manual checks, expense reports, updates to subsistence or allowance, and travel pay.
o Coordinate the processing of inter departmental employee transfers or labor cost transfers between divisions or projects.
o Support Corporate Finance and Division Finance in providing necessary data for internal auditors, government agency audits, union wage and benefit compliance audits, and other payroll related audits or verifications.
o Manage the enrollment, reporting, compliance and audit requirements related to project OCIP/CCIP, certified payroll and Davis Bacon wage programs.
o Generate and distribute various weekly and monthly division-level payroll reports.
o Develop and maintain written policies and procedures to support the training and development of the division payroll team.
o Maintain knowledge of payroll best practices, as well as current and proposed legislation and regulation. Recommend changes to division level policies and procedures to ensure compliance.