Front Desk Coordinator - Robert Half - ref. w85224323

This includes managing meeting rooms, handling mail and packages, and other administrative tasks to ensure smooth daily operations.

• Greet and direct visitors upon their arrival, ensuring they receive visitor badges if required
• Handle all incoming and outgoing mail and packages, ensuring they reach the correct destination promptly
• Manage the scheduling and organization of conference rooms, including set up and clean up
• Coordinate catering services for meetings and events as needed
• Maintain an organized and accurate calendar of all meetings and events
• Efficiently manage data entry tasks to keep records up-to-date
• Field incoming phone calls on a switchboard with 1 - 10 lines
• Utilize Microsoft Outlook for all scheduling and correspondence needs. • Proficiency in Microsoft Outlook is required, with the ability to manage and maintain calendars effectively.
• Experience in conference room setup and cleanup is necessary, demonstrating attention to detail and organizational skills.
• Knowledge and understanding of conference room operations and scheduling.
• Strong calendar management skills to ensure smooth operation of daily activities.
• Ability to maintain and update calendars, demonstrating high-level organization skills.
• Experience in catering coordination, with the ability to manage multiple tasks simultaneously.
• Experience operating switchboards, specifically handling 1 to 10 lines, demonstrating strong communication skills.