Accounting Specialist

Overview:

The ideal candidate will possess strong organizational skills, a keen eye for detail, and the ability to collaborate across departments to ensure timely entry of financial data and meet deadlines.

Responsibilities:

• Prepare and send customer invoices timely and accurately.
• Contact customers to follow up on outstanding invoices.
• Perform credit checks on new customers to assess creditworthiness.
• Maintain and reconcile the accounts receivable subsidiary ledger and accounts receivable aging reports.
• Set up new jobs in the accounting system and maintain management reports on jobs, invoicing, and collection.

• Enter vendor invoices, ensuring proper coding, authorization, and adherence to company policies.
• Assist with the coding and reconciliation of credit card transactions, ensuring receipts are uploaded for transactions
• Manage the accounts payable aging report and ensure timely payment to vendors.
• Reconcile vendor statements and resolve any discrepancies promptly.
• Coordinate with vendors and internal teams to address invoice issues or payment inquiries.

• Assist in month-end and year-end closing processes including journal entries and account reconciliations for inventory, prepaid expenses, and expense accruals.
• Collaborate with internal and external stakeholders to support audits and financial reviews.
• Proactively identify process improvement opportunities to enhance efficiency and accuracy in accounts receivable and accounts payable functions.
• Assist with Ad Hoc requests as needed.

• Assist in answering incoming phone calls from customers requesting bids and from vendors

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor’s degree in Accounting, Finance, or a related field preferred.
• Minimum of 2-3 years of experience in accounting, with a focus on accounts receivable and/or accounts payable, preferred but not required.
• Experience in the construction, development, or related industry is highly desirable.

• Proficiency in accounting software and ERP systems; experience with NetSuite is a plus.
• Strong understanding of the accounts receivable and accounts payable processes.
• Excellent attention to detail and accuracy in data entry and financial reporting.
• Strong analytical and problem-solving skills with the ability to work under deadlines.
• Excellent communication skills for customer and vendor interaction.
• Proficiency in Microsoft Office Suite, particularly Excel (e.g., pivot tables, VLOOKUP, and advanced formulas).

• Remaining in a stationary position, often standing or sitting for prolonged periods: Occasionally
• Moving about to accomplish tasks at a worksite or moving from one worksite to another: Constantly
• Moving self in different positions to accomplish tasks in various environments, such as stooping, kneeling, or crouching: Rarely
• Adjusting, moving and lifting objects in all directions: Rarely
• Talking and hearing to communicate with others: Constantly
• Seeing to perform job duties at close range, such as monitors or screens: Constantly
• Seeing to perform job duties at a distance, such as driving or operating equipment: Occasionally
• Repeating motions that may include the wrists, hands and/or fingers: Constantly
• Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like: Rarely
• Operating machinery and/or power tools: Rarely
• Operating motor vehicles or heavy equipment: Occasionally
• The ability to travel regionally or nationally: Occasionally

Physical Demands:

• Sedentary work that primarily involves sitting/standing: Constantly
• Light work that includes moving objects up to 20 pounds: Occasionally
• Medium work that includes moving objects up to 50 pounds: Occasionally
• Heavy work that includes moving objects up to 100 pounds or more: Rarely

Working Conditions:

• Low temperatures: Rarely
• High temperatures: Occasionally
• Outdoor elements such as precipitation and wind: Occasionally
• Noisy environments: Occasionally
• Hazardous conditions: Rarely
• Shift work, to include overnight work: Never
• Frequent overtime, including weekends: Never
• Office environment: Constantly

Pave America and it's companies offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being.

In compliance with OFCCP requirements, we invite applicants to voluntarily self-identify their gender, race, and veteran status. Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment.