Payroll Specialist

apartmentRobert Half placeSan Rafael calendar_month2/22/25

The Payroll Specialist/Administrator/Manager will ensure accurate and timely processing of payroll for [insert number] employees while maintaining compliance with all local, state, and federal regulations. This role is critical to ensuring employees are compensated accurately and receiving related benefits and deductions as per company policies.

Key Responsibilities

Process payroll for all employees on a regular schedule (weekly, bi-weekly, semi-monthly, or monthly) (Source: RH Acronym Guide, Corporate Payroll).
Maintain and update payroll records including salaries, benefits, garnishments, vacation leave, bonuses, and other information.
Ensure compliance with federal, state, and local payroll laws and regulations (Source: Tax Teams Oversight).
Submit payments for employee benefits, retirement contributions, and garnishments to appropriate vendors or courts.
Reconcile payroll reports, resolving discrepancies with accounting and HR teams (Source: Corporate Accounting Collaboration).
Handle employee inquiries regarding payroll, tax calculations, and year-end forms such as W-2s and 1099s.
Collaborate with HR and accounting departments for new hires, terminations, and salary changes to ensure payroll accuracy (Source: RH Acronym Guide, Corporate Communications).
Generate and analyze payroll reports for company leadership or auditing purposes.
Identify opportunities for streamlining payroll processes to increase efficiency.
Maintain the confidentiality of employee payroll data in compliance with company policies and data protection laws (Source: Corporate Technology Standards).

Qualifications

Education and Experience:

Bachelor’s degree in accounting, finance, or a related field preferred.
years of payroll or accounting experience required (more experience may be needed for managerial positions).

Skills:

Strong numerical and analytical skills, with attention to detail.
Proficiency in payroll software (examples include ADP, Workday, or Paychex) and Microsoft Office Suite.
Knowledge of payroll laws, tax regulations, and compliance requirements.
Excellent communication skills to address employee questions and concerns professionally.
Ability to handle sensitive data confidentially.

Certifications (Optional/Preferred):

Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) from the American Payroll Association (APA).

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