Project Coordinator

Your work will encompass a wide range of functions, including financial management, human resources, communications, purchasing, and inventory management.

Responsibilities:

• Oversee the coordination of various departmental project activities, ensuring each phase is documented appropriately
• Take charge of individual projects as they arise, identifying and addressing additional areas of opportunity
• Carry out administrative tasks, ensuring the smooth flow of paperwork and efficient administrative processes
• Provide leadership and expertise in human resources recruitment, ensuring timely submission of evaluations and paperwork associated with personnel within the department
• Coordinate the permanent employment of new employees, conduct initial department orientation, and review departmental compliance courses
• Manage the allocation of equipment and supplies, facilitate periodic inventory review of all equipment, and prepare appropriate facility reports as needed
• Act as an events coordinator, managing and executing various events
• Coordinate requests for support from departments such as communications, housekeeping, and engineering and maintenance, ensuring quality work is completed in a timely manner
• Serve as the representative coordinating the installation and maintenance of data and phone communication
• Participate in assigned projects, ensuring they are completed within the requested timeframes. • Demonstrated proficiency in customer service
• Excellent communication skills, both verbal and written
• Familiarity with standard office functions and procedures
• Experience in generating and managing reports
• Proficient in Microsoft Excel for data management and analysis
• Understanding of company policies and compliance regulations
• Experience in planning and executing projects
• Proficient in Microsoft Word for document creation and editing
• Commitment to quality and detail-oriented review processes
• Experience in Human Resources (HR) administration
• Familiarity with the 'About Time' time management system
• Proven leadership skills and ability to guide a team
• Familiarity with hiring processes and procedures
• Experience in managing vendors and outsourcing processes
• Ability to handle paperwork efficiently and accurately
• Experience acting as a liaison between different departments or organizations
• Proficiency in Microsoft PowerPoint for presentations
• Basic understanding of engineering principles
• Excellent communication skills, including active listening and clear articulation
• Experience in clinical trial operations is a plus
• Strong time management and prioritization skills
• Experience in scanning and managing documents.