Sr. Administrative Assistant

You will be working in a fast-paced environment, contributing significantly to the company's overall efficiency.

Responsibilities:

• Oversee the backend management of the website, including tracking shipments.
• Handle shipping processes, including labeling, coordinating with UPS, and following up on shipments.
• Contribute to monthly accounting tasks such as tracking orders, preparing expense reports, and utilizing SharePoint and Excel.
• Support budgeting processes on a monthly basis and perform data entry for an external accountant.
• Update technical specification sheets using Word.
• Manage the invoice log and track purchasing activities.
• Create and complete expense reports using Excel.
• Assist with business processes and special projects as needed.
• Handle international and small items shipping, ensuring all documentation is correctly prepared.
• Use CRM and other tools for efficient order management and calendar management. • Proficiency in CRM systems to manage client relationships and interactions
• Familiarity with About Time software for efficient time tracking and project management
• Understanding of budget processes to assist with financial planning and control
• Expertise in calendar management to coordinate meetings, appointments, and deadlines
• Exceptional communication skills for clear and effective correspondence with team members and clients
• Experience in handling conference calls to facilitate remote meetings and discussions
• Proficiency in Microsoft Excel for data analysis and report creation
• Proficiency in order management to ensure efficient processing and delivery of orders
• Experience with ordering office supplies to maintain adequate inventory levels
• Knowledge of UPS shipping procedures for domestic and international deliveries
• Familiarity with international shipping rules and regulations to facilitate global transactions
• Knowledge of shipping documentation requirements to ensure legal and regulatory compliance
• Experience in mail distribution to ensure timely and accurate delivery of correspondence.