Office Coordinator II
Overview:
Responsible for coordinating operations and activities of the clinical division and administrative as assigned in the department of surgery
Responsibilities:
Supervises, train, orientate and evaluate performance for clinical administrative positions.
Coordinate weekly meetings and provide feedback to front desk staff.
Provides general administrative support to Chair and Faculty such as reading and routing incoming mail; preparing outgoing mail; sending and receiving fax messages; taking dictation and transcribing notes; composing and typing routine correspondence for supervisor’s signature; answering phones; scheduling appointments.
Analyzes and organizes office operations and procedures such as typing, bookkeeping (faculty deposition invoices and credit card reconciliations), flow of correspondence, filing, processing requisition for office supplies, membership dues and other clerical services.Discusses with sr. management policies requiring revision.
Manages and coordinates all activities of the faculty to include 26-35 committees and boards for which they are currently responsible.
Works with Executive Director of Risk Management to coordinate faculty’s legal concerns including subpoenas, legal meetings, dispositions and court appearances.
Coordinate faculty interviews to include scheduling candidate meetings, meals, hotel management, transportation and reimbursement.
Assist new providers with credentialing process for both EVMS and Sentara Hospitals
Assist current faculty with reapplications/re-credentialing for Sentara, CHKD, and Hospital for Extended Recovery.
Manage call schedules for the department, distributing to outside sources, making changes to providers’ schedules and office hours when necessary.
Manage EVM Procurement credit card account.
Manage department petty cash account.
Follow EVMS, EVMS MG policies and implements procedures for systematic retention, protection, retrieval, transfer and disposal of records.
Reviews and maintains time and attendance, and requisitions fiscal records to insure completeness, accuracy and timeliness.
Assist with developing and proofing PowerPoint presentations for the Department Chair and faculty as needed.
Assist with developing and proofing PowerPoint presentations for the Department Chair and faculty as needed.
Process requisitions with standing purchase order numbers for each fiscal year.
Performs other duties as assigned.
Qualifications:
Bachelor’s degree is preferred, but not required. Prior office experience is a plus.
Must be proficient with MS Outlook. Must be skilled in the use of MS Word and Excel. Familiarity with MS PowerPoint highly desired.
Location : Location: US-VA-Norfolk