Office Assistant

We are looking for someone with excellent communication skills, a strong work ethic, and the ability to juggle multiple tasks in a fast-paced environment.

Key Responsibilities:

• Assist with the daily administrative tasks, including answering and directing phone calls, scheduling appointments, and managing office calendars.
• Handle general office duties such as filing, data entry, organizing documents, scanning, and faxing.
• Process and organize maintenance requests, ensuring timely follow-up with tenants and maintenance teams.
• Prepare correspondence, reports, memos, and other documents for the property management team.
• Assist with managing tenant and client inquiries, responding to emails, and providing information about the property or services.
• Greet visitors, residents, and contractors in a friendly and professional manner, ensuring a positive experience.
• Maintain and organize office supplies and equipment, ordering when necessary to ensure office needs are met.
• Provide general support to the property management team, including managing appointments, meetings, and assisting with event coordination.
• Help maintain property files, including lease agreements, tenant information, and other important documents.
• Support with rent collection, billing, and other financial tasks as required.
• Previous experience in an office assistant or administrative role, preferably in property management.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills, with a professional and friendly demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office equipment.
• Ability to maintain confidentiality and manage sensitive information.
• Detail-oriented with a strong focus on accuracy.
• Bilingual (English/Spanish) is a plus but not required.
• Experience with property management software is a plus.