Purchasing Clerk

A Purchasing Clerk plays a pivotal role in the procurement process by supporting the purchasing team to ensure timely and cost-effective procurement of goods and services. The role involves administrative duties, maintaining records, supplier communications, and ensuring compliance with company policies and standards.

Key Responsibilities:

• Order Processing: Create and process purchase orders, ensuring all necessary approvals are obtained and the orders comply with budget constraints and organizational policies.
• Vendor Liaison: Communicate with suppliers to confirm orders, negotiate pricing, request quotes, and verify product availability and delivery schedules.
• Inventory Coordination: Monitor inventory levels and coordinate with other departments to identify purchasing needs.
• Record Keeping: Maintain organized and up-to-date purchasing records, including purchase orders, supplier contracts, invoices, and correspondence for easy reference and compliance purposes.
• Quality Oversight: Coordinate with the receiving department to ensure products meet quality standards and resolve any discrepancies in product deliveries.
• Invoice Reconciliation: Match received goods with invoices, resolve invoice discrepancies in collaboration with the accounts payable team, and ensure timely payment to vendors.
• Market Research: Stay informed about market trends, new products, supplier options, and pricing strategies to identify cost-saving opportunities.
• Policy Adherence: Ensure all purchasing activities align with corporate standards, including ethical procurement practices and compliance with legal requirements.

Qualifications and Skills:

• Education: A high school diploma or equivalent; an associate’s degree in supply chain management, business, or a related field is a plus.
• Experience: Previous administrative or purchasing experience preferred but not always required for entry-level roles.
• Technical Proficiency: Proficiency in Microsoft Office Suite, particularly Excel, and familiarity with purchasing or inventory management software (e.g., SAP, Oracle, QuickBooks).
• Detail-Oriented: Strong attention to detail and accuracy is essential for processing purchase orders and maintaining records.
• Communication Skills: Excellent verbal and written communication skills to interact with vendors and internal teams effectively.
• Organizational Skills: Strong ability to prioritize tasks, meet deadlines, and manage multiple purchasing activities simultaneously.
• Problem-Solving: Ability to resolve discrepancies and negotiate effectively with vendors.

If you are interested in this role, please feel free tp call 786.801.5830 or email your resume to victoria.marc@roberthalf.co

Fully Onsite