Office Manager

apartmentRandstad placeKeystone Heights calendar_month10/4/24

The Office Manager will play a pivotal role in ensuring smooth day-to-day operations while handling a variety of tasks that support both client relations and internal office management. This individual will coordinate client meetings, manage office functions, assist with financial reporting, and serve as the primary point of contact between the company, clients, and stakeholders.

They will also manage event coordination, attend investor meetings, and perform administrative duties, ensuring the highest level of client satisfaction.

Proven experience in office management, administrative roles, or similar positions within a financial or professional services firm.
strong organizational and multitasking abilities, with a keen eye for detail.
Excellent communication and interpersonal skills to build strong relationships with clients, staff, and stakeholders.
Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and comfortable with financial software systems.
Ability to handle sensitive and confidential information with professionalism and discretion.
Bachelor’s degree in business administration, finance, or a related field is preferred but not required.

Benefits:

Health, dental, and vision insurance
401(k) with company match
Paid time off and holidays
Professional development opportunities

If you are a motivated, detail-oriented individual who thrives in a fast-paced environment and is passionate about delivering exceptional service, we would love to hear from you!

salary: $52,000 - $62,000 per year
shift: First
work hours: 8 AM - 5 PM

education: High School

Responsibilities

Client Relations: Act as the liaison between the firm, clients, and stakeholders, ensuring professional and timely communication.
Event Coordination: Plan and manage company events, including investor meetings, client appreciation events, and internal functions.
Financial Reporting: Assist with the preparation and review of financial reports, ensuring accuracy and timely submission.
Investor Meetings: Attend investor and client meetings as needed, taking detailed notes, and facilitating follow-up actions.
Office Administration: Handle daily office operations, including answering phones, managing emails, scheduling appointments, and maintaining office supplies.
Data Entry & Documentation: Accurately input financial and client data into systems, manage filing systems, and ensure all documentation is organized and up to date.
Liaison: Serve as the key point of contact between departments, clients, and external partners to facilitate clear communication and smooth workflow.
Additional Tasks: Perform other office management duties as needed to ensure the overall efficiency of the office.

Skills

Scheduling Appointments
Maintaining Calendars
Decision Making
Answering Phones
Business Office
Event Coordination
Trade Shows
Creating Presentations
Document Management
Transaction Coordination
Office Support
Office Management
Problem Solving
Written Communication
Client Service
Financial Reporting
Business operations
Oral Communication
Web Conferencing
Vendor Relations
Microsoft Office

Qualifications

Years of experience: 5 years
Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

This posting is open for thirty (30) days.

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