Payroll Specialist

This role also involves balancing the payroll and ensuring compliance with state and federal regulations.

Responsibilities:

• Prepare weekly payrolls ensuring compliance with company policies and federal/state regulations
• Communicate effectively with managers and employees to resolve discrepancies in time and attendance and time-off accruals
• Collaborate with Human Resources to ensure accurate information for new hires, promotions, transfers, terminations, and new deductions
• Accurately enter and maintain employee information in the HRIS/Payroll system
• Balance the payroll and each pay element in a preliminary payroll report
• Investigate and resolve issues relating to payroll production, deductions, etc.
• Maintain payroll records in accordance with state and federal recordkeeping requirements
• Stay updated with wage and tax laws affecting payroll and system updates that accommodate these
• Use standard payroll reporting regularly and create custom reports to address ad hoc reporting requests
• Act as a daily contact for ADP on payroll issues, the set-up of new codes, etc.
• Respond to inquiries from all levels of employees on payroll matters
• Apply knowledge of the company’s union contracts, track weekly/monthly hours worked and calculate the pension and health and welfare benefits the company pays out monthly to the union.
• Proficiency in using ADP Workforce Now software
• Strong skills in Microsoft Excel
• Experience in 401k and RRSP administration
• Knowledge of accounting functions
• Familiarity with benefit functions
• Ability to handle check processing tasks
• Experience in payroll administration for unionized employees
• Proficiency in pension administration.