Administrative Assistant

You will work directly with our executive staff to ensure all administrative tasks are efficiently and effectively implemented. Must have strong interpersonal skills, the ability to manage multiple tasks at once, and a wide breadth of experience managing clerical responsibilities.

Responsibilities:

1. Perform clerical duties such as filing, scanning, photocopying, transcribing and faxing.
2. Answer and direct phone calls in a polite and friendly manner.
3. Coordinate and schedule appointments, meetings and conference calls.
4. Welcome visitors and assist them or direct them to the appropriate personnel.
5. Prepare communications such as memos, emails, reports and other legal correspondence.
6. Write and edit documents from client communications or meeting notes.
7. Order office supplies and manage inventory.
8. Maintain a organized and clean office space.
9. Support other teams with various administrative tasks.
10. Assist in handling and redirecting mail.

Requirements:

1. Bachelor's degree in a relevant field may be preferred.
2. Experience with office management software like MS Office (MS Excel and MS Word, specifically).
3. Strong organizational skills with an ability to prioritize time-sensitive tasks.
4. Excellent communication skills.
5. Strong problem solving and conflict resolution skills.
6. Attention to detail and accuracy in work.
7. Ability to learn new software and procedures quickly.
8. Professional demeanor and strong work ethic.
9. Ability to work in a fast-paced, deadline-driven office environment.

Working Hours: 9-5, Monday to Friday., will offer hybrid after training