Receptionist
Location: Santa Monica, Monday-Friday 9-6.
Employment Type: Full-Time
Salary: $50-$60K
About the Company: Join a dynamic and fast-paced private equity firm that specializes in helping companies grow and succeed through strategic investments. We are looking for a professional, motivated, and organized individual to serve as the first point of contact for our company.This is an exceptional opportunity to gain exposure to the private equity industry while building valuable administrative skills in a prestigious and growth-oriented environment.
Position Overview: The Entry-Level Receptionist will provide exceptional front-desk support, ensuring the professional, welcoming, and efficient operation of our reception area. The ideal candidate will be detail-oriented, possess excellent communication skills, and demonstrate a high level of discretion and professionalism when handling sensitive information and interactions with high-profile clients and internal stakeholders.
Responsibilities:
Front Desk Management:
Serve as the first point of contact for visitors, clients, and vendors, offering a warm and professional welcome.
Answer, screen, and direct incoming phone calls promptly and professionally.
Manage and maintain a well-organized and tidy reception area.
Administrative Support:
Coordinate and schedule meetings, bookings, and conference room calendars as needed.
Assist with shipping, mailing, and receiving deliveries and documents.
Maintain and order office supplies to ensure efficient daily operations.
Visitor Support:
Facilitate check-ins for visitors and arrange visitor access cards, ensuring security protocols are followed.
Coordinate visitor amenities such as refreshments and assist with meeting setup as needed.
Collaboration:
Provide clerical support for various departments, including filing, data entry, and scanning.
Assist the Office Manager and Executive Assistants with ad hoc administrative duties or special projects.
Build relationships with building management and vendors to handle facility-related requests.
Confidentiality and Professionalism:
Handle sensitive client and business information with discretion.
Requirements:
Education and Experience:
bachelor’s degree is required, and the candidate must have a 2.5 GPA or higher
administrative experience, ideally in a professional services or financial environment.
Skills and Qualities:
Exceptional interpersonal and communication skills (both written and verbal).
Strong organizational skills with superb attention to detail and accuracy.
Proficiency in MS Office Suite, including Word, Excel, and Outlook.
Ability to multitask and prioritize responsibilities in a dynamic, fast-paced environment.
A polished and professional demeanor and appearance.
Additional Requirements:
Answering Multi-Line Phone System, Customer Service, Data Entry, Email Correspondence, Interpersonal Skills, Microsoft Excel, Microsoft Outlook, Microsoft Word, Organizing Files, Schedule Appointments, Private Equity