[ref. o18410700] Facilities Manager

Overview:

The Facilities and Equipment Manager is responsible for and supervises the maintenance, care, and efficient operation of all facilities and equipment used by the organization.

GTS is a collection of financial services companies spanning a wide array of asset classes and investment approaches, all powered by the combination of market expertise with innovative, proprietary technology. With roots as a quantitative trading firm continually building for the future, the GTS family of companies are able to leverage the latest in artificial intelligence systems and sophisticated pricing models to bring consistency, efficiency, and transparency to today’s financial markets.

For more information on GTS, please visit www.gtsx.com.

Responsibilities:

Supervisory Responsibilities:

• Oversees the daily workflow, scheduling, and assignments of the facilities and office services department.
• Conducts routine evaluations of all facilities and equipment that are timely and constructive.

Duties/Responsibilities:

• Acts as a trusted advisor and contact for tenants and property management and anticipates the needs of tenants and acts on issues before they become aware of them.
• Ensures facilities are secure, safe, and ready for regular business and special events.
• Oversees and coordinates maintenance to ensure tenant complaints are addressed timely.
• Inspects and is able to perform basic maintenance on facilities and collaborates with external vendors to maintain facilities.
• Manages relationships, schedules appointments, and handles payments to external vendors used to maintain facilities and equipment.
• Maintains files of COIs, warranties, records, licenses, inspections, service agreements, and contracts.
• Manages the inventory and storage of office supplies, food and beverage, and other office equipment.
• Provides recommendations for purchases of new equipment and maintenance needs and collaborates with appropriate management staff to prepare and implement budget on facilities related purchases.
• Ensures compliance with all applicable building codes and standards and makes certain that all health and safety regulations are met.
• Develops and implements emergency action plans that outlines procedures for emergencies and conducts regular drills.
• Manages employee IDs and building access cards.
• Planning and execution of onsite office events (i.e. Happy hours/culture events/etc). Requirements include ordering catering or coordinating with hired chef, decorating, setting up and cleaning in partnership with Receptionist and Office Assistant.
• Performs other related duties as assigned.

Qualifications:

Required Skills/Abilities:

• Basic understanding of or ability to quickly learn the equipment and facilities to be maintained.
• Ability to maintain basic records, vendor contracts, inspections, and service agreements.
• Excellent communication and customer service skills.
• Outstanding organization skills and the ability to prioritize work.
• Ability to perform general and basic maintenance as needed, i.e painting, assembling furniture, simple repairs.
• Proficient with Microsoft Office Suite or related software as required to complete and maintain records.

Education and Experience:

• Associate’s degree required; Bachelor’s degree preferred.
• Experience managing the company’s type of facilities, equipment, and events preferred.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Must be able to access and navigate all areas of the facilities.

We're proud to employ some of the leading talent in the industry, and we work to ensure our employees enjoy a high quality-of-life.

In accordance with New York City's Pay Transparency Law, the base salary range for this role is $75,000 to $150,000. Base salary does not include other forms of compensation or benefits.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status, and will not be discriminated against on the basis of disability.

What We Offer:

• A selection of healthcare plans for you and your family, some 100% employer paid; with coverage starting on day one
• In-office perks – Free lunch daily and access to a fully stocked pantry (when working in the office).
• Casual dress code (when working in the office).

Unsolicited resumes

We do not accept unsolicited headhunter and agency resumes and will not pay fees to any third-party agency or company that does not have a signed agreement with GTS.