Administrative Assistant

We are providing a long-term contract employment opportunity for an Administrative Assistant in Oakland, California. In this role, you will be working in a fast-paced environment, handling various administrative and clerical tasks, and assisting department directors with administrative issues and procedures.

Responsibilities:

• Assist in the preparation of administrative reports and conduct special studies as required
• Effectively communicate information on established agency programs and procedures
• Handle reception duties, including greeting, screening visitors, and handling telephone calls
• Aid in the installation of new programs and procedures after evaluating operating ones
• Conduct independent analysis of data as necessary
• Assist in budget preparation and monitor attendance records
• Compose correspondence, procedural memoranda, and prepare reports
• Maintain both confidential and administrative files
• Process industrial claims and handle certain aspects of payroll
• Schedule appointments and coordinate schedules as necessary. • Minimum of 3 years of experience as an Administrative Assistant or similar role
• Proven ability to schedule and manage appointments efficiently
• Experience in auditing and creating comprehensive reports
• Proficiency in coordinating schedules and managing time effectively
• Ability to liaise with police officers and government officials professionally
• Proficient in Yardi software and its applications
• Previous experience providing administrative support in a government or law enforcement setting is desirable
• Excellent communication and organizational skills
• High level of accuracy and attention to detail