Administrative Assistant

Looking to fill an Administrative Assistant position with a construction company. The Administrative Assistant is integral to our operations, providing various administrative support. The Administrative Assistant position will be working onsite M-F.

Responsibilities:

• Manage front office operations
• Handle administrative tasks related to team scheduling and contracts
• Assist with the organization of team retreats and learning and development activities
• Respond to and manage customer inquiries through phone and email
• Support accounting operations when needed
• Maintain accurate records of customer data and credit status
• Use Microsoft Suite and Zoom for various tasks
• Conduct data entry tasks and manage inbound and outbound calls
• Schedule appointments and meetings as needed
• Provide service-oriented assistance to all team members.
• Need to have at least 3 years of office experience
• Proficient in Microsoft Office Suite including Microsoft Excel, Outlook, PowerPoint, and Word
• Ability to handle inbound and outbound calls
• Excellent customer service skills
• Experience with data entry tasks
• Ability to manage email correspondence effectively
• Skilled in scheduling appointments
• Strong communication skills, both verbal and written
• Detail-oriented with strong organizational skills
• Ability to work well in a team environment, as well as independently
• Must be reliable and punctual
• Ability to multitask and prioritize tasks effectively
• Strong problem-solving skills and ability to make decisions under pressure
• High level of discretion and judgement in handling confidential information.