Office Assistant

This position offers a long-term contract employment opportunity.

Responsibilities:

• Answering incoming calls and directing them to the appropriate personnel
• Coordinating and setting up Zoom meetings for staff members
• Assisting visitors with obtaining badges and guiding them as necessary
• Maintaining and ordering office supplies as well as pantry items
• Ensuring the kitchen area is clean and well-stocked
• Handling light furniture moves for various setups
• Reserving and preparing conference rooms for meetings
• Assisting in the coordination of catering for weekly office meetings and events
• Overseeing the inventory of office supplies and ensuring the office equipment is clean
• Utilizing accounting software systems, CRM, and other computer programs for various clerical duties.
• Applicant must possess a minimum of 2 years experience in a similar role within the legal industry.
• Demonstrated proficiency in Accounting Software Systems and ADP - Financial Services is essential.
• Experience in creating and managing Banner Ads is required.
• Proficiency in various Computer Programs is necessary.
• Familiarity with CRM systems is desirable.
• Prior experience with the software 'About Time' will be advantageous.
• Ability to answer and manage inbound calls professionally is a must.
• Experience in handling billing functions is crucial.
• Proficiency in various clerical duties including filing, scheduling, and correspondence is required.
• The candidate must be able to work in a fast-paced environment and manage multiple tasks efficiently.