Receptionist

We are seeking a Receptionist for our construction company. The selected individual will be tasked with managing front desk operations, delivering exceptional customer service, and aiding with administrative duties. This role presents a long-term contract employment opportunity.

Responsibilities:

• Oversee and direct incoming and outgoing mail, packages, and deliveries.
• Utilize your proficiency in Microsoft Excel, Microsoft Outlook, and Microsoft Word to assist with various administrative tasks.
• Maintain a detail-oriented and welcoming reception area, ensuring it is always neat and organized.
• Use your excellent interpersonal skills to greet and welcome visitors in a polite manner.
• Address inquiries and direct them to the relevant staff members, using your customer service skills.
• Use your expertise in handling a multi-line phone system to screen and direct phone calls to the appropriate person or department.
• Ensure security procedures are adhered to by monitoring visitor access.
• Use your data entry skills for tasks such as organizing files and email correspondence.
• Schedule and coordinate appointments, meetings, and conference room bookings.
• Order and maintain office supplies as needed. • Minimum of 2 years experience in a Receptionist role, preferably within the construction/contractor industry
• Proficiency in using a multi-line phone system to answer and direct incoming calls
• Demonstrated ability to provide exceptional customer service
• Experience in data entry with a high degree of accuracy and attention to detail
• Excellent skills in email correspondence and written communication
• Strong interpersonal skills, with the ability to engage with staff and clients at all levels
• Proficiency in Microsoft Office Suite, including Excel, Outlook, and Word
• Experience in organizing files and maintaining a tidy work environment
• Ability to efficiently schedule appointments and manage calendars
• Ability to handle multiple tasks and prioritize effectively.