Administrative Assistant - Robert Half

We are in search of an Administrative Assistant to join our team in Stuart, Florida. The Administrative Assistant will be handling a range of clerical tasks including processing documents, organizing reports, and supporting internal clients. This role is set in the industry and offers a contract to permanent employment opportunity.

Responsibilities:

• Focus on processing documents following specific procedures
• Organize and format report documents efficiently
• Assist staff members by following established word processing and submission processes for reports and proposals
• Contribute to the development and collection of boilerplate materials
• Conduct first-pass and final document formatting, content review, and document printing
• Manage final assembly and delivery of proposals in line with corporate protocols
• Provide support to domestic and international clients regarding proposal and HSSE requirements
• Collaborate effectively with an established team with minimal supervision
• Prioritize tasks effectively during critical deadline-driven conditions under the guidance of the Document Production supervisor
• Handle multiple tasks simultaneously and work under short deadlines, including working extra and flexible hours as periodically required
• Perform other related duties as assigned. • Demonstrated ability in answering inbound calls in a detail-oriented manner
• Proven customer service skills, with the ability to handle inquiries and complaints effectively
• Proficient in data entry tasks, ensuring high levels of accuracy and speed
• Experience in managing email correspondence, ensuring timely responses and follow-ups
• Skilled in handling both inbound and outbound calls, maintaining excellent communication skills
• Proficiency in Microsoft Excel, with the ability to create and manage spreadsheets
• Familiarity with Microsoft Outlook for managing emails, schedules, and contacts
• Competence in using Microsoft PowerPoint to create impactful presentations
• Proficient in Microsoft Word for creating and editing documents
• Experience in scheduling appointments, coordinating meetings, and managing calendars
• Proven ability in production coordination, ensuring all tasks are completed on time and within budget.