Accounts Payable Manager

This role will require you to manage multiple tasks efficiently in a dynamic finance environment.

If you are interested in being considered for this contract to full-time AP Manager role, please contact David Serrano at Robert Half Management Resources (551-307-0316 or david.serrano@roberthalf.).

Responsibilities:

• Oversee and manage daily three-way matching of invoices to purchase orders and receiving documents.
• Supervise daily payment applications based on bank activity.
• Ensure accurate and efficient invoice management.
• Prepare weekly payment runs and maintain up-to-date accounts payable aging reports.
• Ensure timely review and confirmation of wire transfers over the phone for new vendors.
• Participate in weekly AP disbursement meetings, providing necessary updates.
• Maintain the ACH/Wire tracker and manage new vendor forms.
• Review invoice batches for accuracy and oversee payment applications.
• Conduct daily vendor reconciliations, resolving any discrepancies.
• Monitor the AP mailbox daily, ensuring prompt responses and processing of invoices.
• Oversee the approval and entry of invoices in an organized manner.
• Review auto-debit invoices and credit card vendors daily.
• Post payments from bank activity, ensuring accuracy in financial records.
• Respond promptly to emails, providing payment confirmations and necessary documentation to vendors.
• Maintain the AP team slack tracker and review list of pending invoices for month-end accruals.
• Must have experience with MS Great Plains Dynamics software
• Must have experience in consumer products, CPMG, wholesale/distribution, or retail industries
• Proven expertise in Accounts Payable (AP)
• Solid experience in coding invoices
• Proficiency in 3 Way Matching process
• Demonstrated ability to process vendor invoices
• Experience in reconciling vendor statements
• Knowledge in handling vendor invoices
• Proficiency in posting payments
• Experience in conducting wire transfers