Executive Assistant

A leading nonprofit organization is seeking a highly organized and professional Temporary Executive Assistant to support its senior leadership team. This position is ideal for candidates with a strong administrative background, excellent communication skills, and a passion for making a difference in the nonprofit sector.

As an Executive Assistant, you will play a pivotal role in ensuring the efficiency and productivity of the leadership team by handling a variety of administrative, logistical, and project-based tasks. This is a full-time, temporary role expected to last 6 months with the possibility of an extension based on organizational needs.

• Provide high-level administrative support to the Executive Director and other key executives.
• Manage complex calendars, including scheduling meetings, coordinating appointments, and resolving scheduling conflicts.
• Handle email correspondence, ensuring follow-up on important communications.
• Prepare presentations, reports, agendas, meeting minutes, and other documentation as needed.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation.
• Act as a liaison between internal teams, external stakeholders, and the executive team.
• Assist with planning and logistics for board meetings, events, and fundraising initiatives.
• Organize and maintain electronic and hard copy filing systems.
• Conduct research and compile data to support decision-making processes.
• Ensure confidential handling of sensitive information.
• Experience: 3-5 years of experience as an Executive Assistant or similar administrative role, preferably in the nonprofit sector.
• Education: Associate degree required; bachelor’s degree preferred.
• Technical Proficiency: Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual meeting tools (e.g., Zoom, Teams).
• Organization: Exceptional multitasking, time management, and organizational skills.
• Communication: Outstanding verbal and written communication skills.
• Professionalism: Ability to interact effectively with high-level executives, board members, and stakeholders.
• Adaptability: Comfortable functioning in a fast-paced, dynamic environment with competing priorities.