Accounts Payable Specialist

You will also be responsible for handling procurement card issues, maintaining supplier databases, and overseeing management of lease payments.

Responsibilities:

• Oversee and manage the invoice entry process, which includes direct-entry invoice processing and gathering invoices from multiple sources.
• Administer a consistent system for managing utilities, encompassing invoice collection, entry, and reconciliation.
• Handle management of lease payments, ensuring invoices are collected accurately and on time.
• Review, process, and manage applications for standard and declining balance procurement cards.
• Address procurement card credit limit alterations and fraud issues, ensuring the security and integrity of the system.
• Supervise termination reports, deactivating cards post verification of termination date.
• Maintain a comprehensive database of procurement card users and regularly update supplier database in both ERP and eProcure systems.
• Conduct periodic stale check reviews and back up check run processing as needed.
• Coordinate the mailing and pick-up of local checks, providing efficient service.
• Assist suppliers with registration processes, communicate important information about emailing invoice procedures, and ensure remittance addresses are updated in our eProcurement software.
• Supervise the creation and maintenance of procedure manuals relevant to your area of responsibility, ensuring that auditable documentation is stored timely.
• Other duties as assigned.
• Candidates must have a minimum of 2 years of experience working as an Accounts Payable Specialist or in a similar role in the Accounting field.
• Proficiency in account coding is essential.
• Familiarity with accounting software systems is mandatory.
• Experience with ERP - Enterprise Resource Planning is required.
• Proficiency in executing accounting functions is necessary.
• Expertise in Accounts Payable (AP) is crucial.
• Knowledge of accrual accounting is needed.
• Experience in auditing is a must.
• Familiarity with Automated Clearing House (ACH) transactions is required.