[ref. v31281918] Administrative Assistant - Maple Grove

We are offering a long term contract employment opportunity for an Administrative Assistant in the Utilities/Infrastructure industry, located in Maple Grove, Minnesota.

Responsibilities:

• Manage and organize both electronic and hard copy records to ensure easy access and retrieval.
• Process various financial documents, including check requests, purchase requisitions, and credit card statements.
• Maintain and track land rights records, providing comprehensive oversight of land rights legal documents.
• Prepare, review, and proofread all legal documents to ensure accuracy and compliance.
• Assist in the creation and management of folders, contributing to overall office organization.
• Utilize Microsoft Office and SharePoint tools to perform various administrative tasks.
• Provide support to the new team member, ensuring a smooth transition and integration into the team.
• Handle inbound and outbound calls, providing exceptional customer service.
• Perform data entry tasks, ensuring all customer information is accurate and up-to-date.
• Schedule appointments, managing team calendars efficiently.
• Conduct contract audits to ensure all legal and company standards are met.
• Use Mail Merge for bulk email correspondence, enhancing office efficiency.

Benefits are available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• Knowledge in performing contract audits, ensuring compliance with organizational standards
• Experience in handling legal documentation, maintaining confidentiality and following proper protocols
• Proficient in performing mail merge functions for mass communication tasks.
• Demonstrated skills in providing exceptional customer service, both in person and over the phone
• Proficient in data entry with high accuracy levels
• Ability to manage email correspondence professionally and promptly
• Experience in handling both inbound and outbound calls efficiently
• Advanced skills in Microsoft Excel for data management and analysis
• Proficient in using Microsoft Outlook for scheduling, email management, and task organization
• Strong knowledge of Microsoft Word for document creation, editing, and mail merge functions
• Experience in scheduling appointments, coordinating schedules, and managing calendars

If you are interested, please call our office at (952) 473-0442.