Law Office Administrator

We are offering an exciting opportunity for a Law Office Administrator in Oakland, California. The successful candidate will be joining our team in a key role that involves handling critical administrative tasks within the law industry.

Responsibilities include:

• Efficient and accurate processing of legal documents
• Overseeing the smooth running of office operations
• Ensuring effective communication within the office and with clients
• Managing the organization and maintenance of legal files
• Handling client inquiries and resolving issues promptly
• Monitoring and updating client records to ensure accuracy
• Assisting in the preparation of legal meetings and court sessions
• Collaborating with the team to achieve office goals and objectives
• Utilizing law office-specific software for administrative tasks
• Ensuring office complies with law office regulations and standards. • Exceptional communication skills, both written and verbal, to effectively relay legal information to clients and team members.
• Proficiency in documentation, including drafting, editing and reviewing legal documents, reports and correspondence.
• Prior experience or familiarity with law office administration, including managing schedules, coordinating meetings, and maintaining files.
• A strong understanding of legal terminology and procedures.
• Demonstrated ability to handle sensitive and confidential information with discretion.
• Proficiency in using legal software and other office tools such as Microsoft Office Suite.
• Excellent organizational skills with a keen eye for detail to ensure accuracy in all tasks.
• Ability to multitask and prioritize tasks according to urgency and importance.
• Demonstrated problem-solving skills, with the ability to anticipate needs and potential issues.
• A degree in legal studies, business administration, or a related field is preferred.
• Proven ability to work effectively in a fast-paced, high-pressure environment.
• Strong interpersonal skills, with a client-focused approach and a detail-oriented demeanor.