Executive Administrative Assistant
iMPact Business Group, Inc. Jackson
Our Client, a Public Utility that provides natural gas and electricity to the majority of Michigan's 10 million residents is seeking a talented and self-driven individual for needs serving in the role of
Calendar Management:
Meeting preparation: Ensure that all materials are available prior to key meetings and help with week-ahead preparation.
Expense Reports: Prepare and submit expense reports for the executives, ensuring accuracy and timely processing.
Event Coordination: Plan and coordinate team events, including logistics, catering, and communication with attendees.
Collaboration:
Executive Administrative Assistant
We are seeking a highly organized and adaptable Administrative Assistant to support three executive directors within our organization. The ideal candidate will be proficient in Microsoft Outlook, Excel, and Teams, and will excel in a dynamic, fast-paced environment.This candidate will be adept at adjusting priorities and keeping up with shifting demands. This role requires exceptional multitasking abilities, strong communication skills, and a proactive approach to problem-solving.
Job Description/ResponsibilitiesCalendar Management:
Efficiently manage and coordinate the executives' calendars, ensuring all appointments, meetings, and events are scheduled and updated.
Meeting Coordination: Schedule and organize meetings, including preparing agendas, taking detailed notes, and distributing minutes.Meeting preparation: Ensure that all materials are available prior to key meetings and help with week-ahead preparation.
Expense Reports: Prepare and submit expense reports for the executives, ensuring accuracy and timely processing.
Event Coordination: Plan and coordinate team events, including logistics, catering, and communication with attendees.
Collaboration:
Partner with other executive assistants within the P&C function to ensure seamless support and coordination across the team.
Adaptability: Embrace change and demonstrate agility in responding to shifting priorities and demands.
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