Project Coordinator

Job Summary

This position is ideal for a detail-oriented individual who is highly organized and eager to support project operations effectively.

• Gather and organize information required for daily meetings and status reports.
• Prepare concise summaries, agendas, and meeting notes for the Senior Project Manager.
• Ensure timely follow-up on action items from meetings.
• Oversee site needs, including ensuring resources like water and office supplies are adequately stocked.
• Monitor site conditions and escalate any issues to the Senior Project Manager.
• Act as a liaison between the site team and Senior Project Manager for updates and requirements.
• Manage and prioritize the Senior PM’s daily schedule.
• Handle basic office management duties, such as coordinating deliveries, maintaining records, and organizing workspaces.
• Assist with email correspondence and basic document preparation.
• Facilitate communication among team members and external stakeholders.
• Support the Senior PM in tracking project milestones and ensuring deliverables are on schedule.
• Provide general assistance to other team members as needed.

Requirements

• High school diploma or equivalent required; some college coursework preferred.
• 1–3 years of administrative, office management, or project coordination experience.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work independently and proactively address tasks.