Administrative Assistant

We are offering a contract to permanent employment opportunity for an Administrative Assistant in our Real Estate Property/Facilities Management team based in Chicago, Illinois. This role involves maintaining a well-organized and efficient workplace, processing customer applications, and updating customer records.

• Accurately process customer credit applications
• Maintain and update customer credit records
• Respond to customer inquiries via phone calls and emails
• Handle and distribute mail accordingly
• Update information packets and reports
• Enter payments into the system as required
• Manage work orders efficiently
• Gather and communicate tenant issues to the Property Manager and Maintenance Supervisor
• Use Microsoft Office Word, Excel, and Adobe tools for administrative tasks
• Greet visitors and maintain the reception area
• File documents and maintain department files. • Proficiency in maintaining and managing department files
• Ability to handle filing tasks efficiently
• Experience in answering inbound calls professionally and courteously
• Proficient in managing email correspondence
• Skilled in faxing documents as per the required standards
• Ability to create reports based on data and information provided
• Experience in managing mail distribution within the office
• Familiarity with voicemail systems and their operation.