Executive Assistant

Overview:

This role requires a dynamic individual capable of managing multiple tasks and thriving in a fast-paced, demanding, and deadline-driven environment.

Who is Model 1, formerly known as Creative Bus Sales?

Customers who want more than a dealer. Customers who want a partner in creative solutions to the challenges you face today, and visionary thinking for what’s next.

It’s the strength of our relationships – both with customers and manufacturers – that allows us to keep a finger on the pulse of what you need and what’s possible to not just source but create together. Whether it’s custom-built vehicles or alternative fuel and electric vehicle (EV) options, you’ll have a partner from challenge all the way through solution and beyond.

Our Core Values: At Model 1, we are committed to living our core values:

• Solving Problems: Trust what you know. Work together to find solutions. See every angle and figure it out.
• Setting the Tone: Establish the mood that puts others at ease. Be the person that you’d want to interact with – approachable and transparent.
• Drive Forward: Keep your eyes up to see what’s ahead. Imagine better methods. Seize opportunities. Move the business and the market, meaningfully.
• Find Balance: Match your energy at work to your energy with family, friends, and community. Decide and align your priorities. Pour into yourself and those around you.
• Own It: Take the extra step. Fix issues when they come up. Care from start to finish. Do the right thing, every time.

• Competitive benefits, including health insurance, paid holidays, and vacation pay
• Continuous training to provide you the opportunity to develop your full potential and be a true business partner
• Access to an expansive network of mentors and networking opportunities
• Top quality technology to assist in your daily responsibilities to allow for more efficiencies to deliver outstanding customer service

Responsibilities:

Below is an overview of the duties and responsibilities you would take on in this role:

• Provide comprehensive administrative support to the Executives, including managing calendars, scheduling meetings and appointments, and coordinating travel arrangements
• Prepare and edit correspondence, reports, presentations, and other documents
• Coordinate and organize meetings, conferences, and special events, including logistics and materials preparation
• Take detailed notes during meetings and conferences, ensuring accurate documentation of discussions, action items, and decisions
• Prepare and distribute meeting minutes and follow-up action items to relevant parties
• Handle confidential information with integrity and maintain discretion at all times
• Monitor and respond to emails, phone calls, and other communications on behalf of the executive(s)
• Perform research and compile data for reports and presentations
• Assist with project management and coordinate with various departments to ensure timely completion of tasks
• Prepare expense reports and manage office supplies and inventory
• Support other administrative functions as needed to ensure smooth and efficient operations

Qualifications:

Minimum Job Requirements:

• Minimum of 3 years proven experience as an executive assistant or in a similar administrative role
• Exceptional organizational and time management skills
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
• Ability to handle multiple priorities and work under pressure with a high degree of accuracy
• Demonstrated discretion and the ability to maintain confidentiality

• Bachelor’s degree in Business Administration, Communications, or a related field is preferred
• Previous experience supporting C-level executives is advantageous

Company retains the sole discretion to change the duties of the position at any time.

Pay Range: $60,000 to $75,000