Administrative Assistant

We are offering a part time, contract employment opportunity for an Administrative Assistant in Mason, Ohio.

Responsibilities:

• Serve as the main contact for all office-related tasks such as mailing, equipment management, and bill handling.
• Maintain and update office procedures and policies.
• Act as a liaison between the Mason office and headquarters.
• Respond to internal and external inquiries and information requests.
• Manage the office's mailbox and fax, including tax notices, checks, and information requests.
• Assist with local and state tax compliance, including submitting information, contacting taxing jurisdictions, and managing invoicing and tax filings.
• Process checks from customers and send checks to suppliers.
• Archive and organize office documents.
• Handle phone calls and correspondence, including emails, letters, and packages.
• Maintain effective relationships with suppliers, customers, and colleagues.
• Handle personnel documentation, prepare payroll, and review payroll reports and payments.
• Provide administrative support, including onboarding assistance, control of employee expense statements, and office accounting and reporting support.
• Proficient in handling inbound calls and managing both inbound and outbound calls.
• Demonstrated excellence in customer service.
• Proven ability in data entry with high accuracy.
• Skilled in email correspondence, ensuring clear and detail-oriented communication.
• Expertise in Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word.
• Ability to schedule appointments efficiently, managing multiple calendars if necessary.
• Strong organizational skills, with a keen attention to detail.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize work as needed.
• Experience in a similar role is preferred, but not required.