Administrative Assistant
Robert Half San Mateo
Robert Half is looking for a PART-TIME Administrative Assistant who is available to work Monday – Wednesday in office from 8 – 5. Our client is a large, reputable Real Estate / Property Management company. They focus on coastal markets in Southern California, Northern California, and the Seattle metropolitan area.
They are committed to ensuring that every client has an exceptional experience.
Please find the details below and if interested, apply now! We are looking for someone to start immediately. Do not wait! Apply now.
Job Description- Copying, printing, scanning
- Process check requests
- Process vendor set ups
- Coordinate approvals as needed
- Pull Yardi reports
- Assist with monthly expense reports
- Assist with Development meeting minutes
- Save various documents in OneDrive
- Organize folders in the Development drive
- Zoom meeting scheduling as needed
- Set up for in-person meetings
- Order office supplies for team
- Distribute mail/ship packages
- Organize Development storage room
- Perform other projects as requested by Development team members
- Minimum of one year experience in an administrative role
- Proficiency in Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint
- Proven ability to manage inbound and outbound calls
- Exceptional customer service skills
- Experience with data entry and maintaining accurate records
- Strong written and oral communication skills, including email correspondence
- Ability to schedule appointments and manage calendars effectively
- Knowledge of real estate and property industry is a plus
- High level of organizational skills and attention to detail
- Ability to multitask and prioritize tasks effectively
- High school diploma or equivalent is required, higher education is a plus
- Legally eligible to work in the specified location
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