Administrative Assistant (TEMP)
Job Profile :
The Administrative Assistant is responsible for various administrative duties in support of multiple departments in the Columbus office. This role will join the team that serves as the primary contacts and friendly faces of the Columbus Office as they greet and assist employees and visitors.This role reports to the Executive Assistant and works full time at the Front Desk.
This is a temporary position covering 12 weeks.
Vista America is an operating partner of Vista – the world’s first private aviation ecosystem, integrating a unique portfolio of companies. Vista has a global workforce of 4,000 aviation professionals and has flown corporations, governments and private clients to 187 countries, covering 96% of the world.
Responsibilities:
- Prompt answering of the phone, directing calls to the appropriate people/places and monitoring, and distributing messages.
- Assisting visitors upon entry and exit of the building.
- Maintaining proper upkeep and cleanliness of the cafe , breakrooms, and conference rooms.
- Maintaining the ordering, storage, inventory and distribution of office supplies and food/drink items.
- Conference room management and meeting set up.
- Assisting several departments with running daily reports or completing small tasks as needed.
- Complete expense reports monthly.
- Maintaining the company apartments, organizing cleanings, placing maintenance orders, and assigning employees to apartments based on apartment availability.
- Management of office mail and packages including shipping, receiving and distribution.
- Maintaining overall facility cleanliness and sanitation.
- Assisting with office events as needed.
- Miscellaneous company errands and other duties as assigned.
The affiliated operating partners of Vista also prohibit harassment of applicants or employees based on any of these protected categories. compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.