Firm Administrator (Director Finance & Administration)

Exciting Opportunity: Firm Administrator (Director of Finance, Admin & Operations) – Boston Law Firm

If you thrive in a collaborative, collegial environment and have a track record of success in law firm management, this could be the perfect opportunity for you!

• Thriving & Growing: The firm has experienced consistent growth, especially in recent years.
• Strong & Stable Culture: A loyal and dedicated team, known for its collegial and supportive atmosphere.
• State-of-the-Art Office Space: Enjoy working in a brand-new, modern office.
• Exciting Technology Revamp: Be a key player in upgrading and enhancing firm-wide technology.

Position Highlights:

• Title: Firm Administrator (Think Director of Finance, Admin & Operations)
• Location: Boston, MA
• Industry: Law Firm
• Compensation: Up to $250K + small holiday bonus (flexibility for exceptional candidates)
• Reports To: Managing Partner & Management Committee
• Direct Reports: 11 (including Controller, Billing Coordinators, Reception/Admin, Legal Secretaries, Paralegals)
• Work Schedule: In-office 4-5 days/week initially, then potential for 1 remote day/week after onboarding (3-4 months)

Key Responsibilities:

Finance & Accounting:

• Supervise Controller and oversee all financial functions, including reporting and profitability analysis.
• Manage cash flow, billing, collections, and payroll operations.
• Oversee 401(k) and profit-sharing plans, ensuring compliance.
• Assist with financial planning, client billing, and proposal preparation.

General Office, HR, Technology & Administration:

• Oversee hiring, onboarding, and benefits administration (health insurance, 401(k), etc.).
• Manage staff recruitment and assist with attorney hiring.
• Supervise administrative support teams, ensuring optimal performance and coverage.
• Maintain and enhance IT systems, collaborating with external vendors for solutions.
• Oversee firm insurance policies, risk management, and compliance.
• Organize firm events, meetings, and maintain vendor relationships.

Who We're Looking For:

• Education & Experience: MS degree in a related field with at least 10 years in law firm administration, including staff management.
• Firm Size: Experience managing a firm of around 50 employees.
• Financial Expertise: Strong financial acumen, including reporting and performance analysis.
• Technology Skills: Proficiency in law practice management software, billing systems, and IT infrastructure.
• Leadership & Organization: Excellent interpersonal, leadership, and multitasking abilities.
• Certifications: CLM (Certified Legal Manager) or similar a plus.
• Industry Knowledge: Familiarity with EPLI insurance billing is a plus (but not required).

Ready to Take the Next Step?

If you're a proactive, strategic thinker with a passion for law firm operations, we want to hear from you! This is a unique opportunity to be a key leader in a well-respected firm with a strong, supportive culture.

This position is onsite 4-5 days per week!

Apply today and be part of something exceptional!