Administrative Assistant
The Opportunity
As an Administrative Assistant, you will provide advanced administrative support to the Vice President, Treasury and Divisional Vice President, Economics along with other Division Vice Presidents, managers/directors within the function.
What You’ll Work On- Provide comprehensive administrative support to the team, including scheduling meetings, managing calendars, and coordinating travel arrangements.
- Prepare and edit correspondence, communications, presentations, spreadsheets and other documents.
- Coordinate and facilitate meetings, including preparing agendas, taking notes, and following up on action items.
- Assist with special projects and initiatives as needed.
- Maintain office supplies inventory and manage office logistics.
- May include some support for tracking budget expenditures.
- Coordinate and maintain departmental files both physical and electronic, in compliance with corporate and government regulations.
- Use intermediate to advanced software skills to perform work assigned.
- Use and understand Microsoft Office Suite and other business-specific software; including SAP and Corporate Travel Web site.
- Coordinate new employee office set-ups and onboarding.
- Responsible for coordination of Steering Committee meetings with, among other Officers and Suite executives. Including logistics (set-up webcast, verifying connectivity, attendee verification, meeting/ conference room schedules, etc.)
- Coordinate calendars with potential external (non-Abbott) company executive management teams
- Create POs and track
Position Accountability / Scope:
- Consistently interacts with high-level executives (including C-Suite interactions).
- Intermediate to advanced knowledge and understanding of business processes and requirements.
- Frequently handles highly confidential or business-sensitive information.
- Maintain and manage calendars, including meeting and travel scheduling.
- Proactively identifies and resolves scheduling conflicts.
- High School diploma or equivalent. Some college preferred.
- 10+ years of executive administrative experience is required.
- Excellent written and verbal communication skills
- Proficient in Microsoft Office Suite and other relevant software
- High level of integrity and professionalism in handling sensitive and confidential information
- Ability to work independently and as part of a team
- Strong problem solving skills and attention to detail
- Proactive thinker
- Participants who complete a short wellness assessment qualify for FREE coverage in our HIP PPO medical plan. Free coverage applies in the next calendar year.
Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives: www.abbottbenefits.com
Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.
Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews and @AbbottGlobal.
The base pay for this position is $24.80 – $49.60 per hour. In specific locations, the pay range may vary from the range posted.