Receptionist-Part Time 15 - 18 hours / Week

Are you an organized multitasker with a passion for creating smooth workflows and great first impressions? This is your chance to bring your administrative expertise to a growing commercial real estate company in Chattanooga! We’re looking for a personable and detail-oriented Part-Time Receptionist/Administrative Assistant to be the backbone of our office operations.

In this role, you’ll play a critical part in ensuring the office runs efficiently, helping clients feel welcome, and assisting senior leaders and departments with meaningful projects. If you love variety in your workday and thrive in a collaborative environment, we want to hear from you!

What You’ll Be Doing

Your day-to-day responsibilities will span across front-desk management, administrative support, and team coordination:

• Be the Face of Our Office: Welcome visitors with a friendly demeanor, answer and direct calls through a multi-line phone system, and maintain a polished and professional front desk.
• Office Operations: Monitor and handle incoming/outgoing mail and shipments, maintain inventory of office supplies, and coordinate office cleanliness and organization.
• Admin Support: Prepare documents, spreadsheets, forms, and mailing lists. Provide crucial support to senior leaders as well as accounting, marketing, property management, and brokerage teams.
• File & Data Management: Organize and maintain company files, manage and update databases for listing services, and oversee broker licenses, insurance, and continuing education requirements.
• Meeting Coordination: Schedule and organize in-person and video-conference meetings. Handle food delivery and set-up for team events and group meetings.
• Special Projects: Assist in creating presentations and coordinate mailings for brokers. Support your colleagues with ad hoc tasks as needed.

• Flexible part-time schedule to fit your lifestyle.
• Immersion in the exciting world of commercial real estate.
• Inclusive and supportive team environment where your contributions truly matter.
• Opportunities to grow and develop professionally.
• Experience: 2+ years of administrative/office support experience (preferred).
• Skills: Strong written and verbal communication, excellent organizational proficiency, and acute attention to detail.
• Tech Proficiency: Familiarity with Microsoft Office Suite, particularly Word and Excel.
• Adaptability: Your ability to juggle tasks independently while balancing team collaboration.
• Multitasking Ability: Experience answering and managing multi-line phone systems with ease.
• Resourcefulness: A proactive approach to problem-solving and prioritizing deadlines.