Administrative Secretary - Robert Half

The Administrative Secretary role is also ideal for those who have experience in public sector environments and thrive in roles that require adaptability and strong organizational skills.

Responsibilities:

• Provide administrative support to department leadership by managing correspondence, scheduling appointments, and organizing meetings.
• Prepare and proofread documents, including staff reports, memoranda, meeting minutes, and presentations.
• Act as a liaison between staff, other departments, and external stakeholders, ensuring smooth communication and information flow.
• Manage and maintain departmental records, databases, and filing systems with precision and confidentiality.
• Oversee procurement for the department by processing purchase requests and managing vendor relationships.
• Assist in preparing budgets, processing invoices, and maintaining financial records.
• Provide logistical support for government meetings, public hearings, and special events, including preparation of materials and arranging for necessary resources.
• High school diploma required; an Associate’s or Bachelor’s degree in a related field is preferred.
• 3+ years of administrative support experience, preferably in a government or public sector environment.
• Exceptional verbal and written communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable with learning government software systems.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities.
• Familiarity with government regulations, policies, and procedures is a strong advantage.