Administrative Assistant

You will be the first point of contact for clients and other visitors, manage incoming and outgoing mail, and ensure the smooth operation of our office.

Responsibilities:

• Serve as the first point of contact, professionally greeting and directing clients and visitors.
• Manage incoming calls, directing them to the appropriate personnel and taking messages when necessary.
• Maintain an organized reception area to ensure a professional and hospitable atmosphere.
• Handle incoming and outgoing mail, including express mail services.
• Provide callers with necessary information such as company location, directions, and other related details.
• Assist with various clerical duties as needed to ensure efficient office operations.
• Maintain an orderly and efficient system for forwarding faxes to all employees and sending faxes to clients.
• Take responsibility for the day-to-day operations of the organization, including general upkeep of the suite and maintenance of office equipment.
• Ensure accurate and efficient processing and forwarding of incoming mail and publications.
• Perform other functions as assigned by management in response to changes in business conditions. • Candidate must have a minimum of 2 years of experience in administrative assistance or related roles within the financial services industry.
• Proficiency in using Microsoft Office Suite, particularly in Excel, Word, and PowerPoint is required.
• Strong organizational skills and ability to manage multiple tasks simultaneously is essential.
• Excellent written and verbal communication skills are necessary.
• Capability to handle confidential and sensitive information with discretion is crucial.
• Familiarity with administrative procedures, systems, and processes in financial services is preferred.
• Exceptional attention to detail and accuracy is needed.
• Ability to work independently and as part of a team is necessary.
• Strong problem-solving skills and ability to make decisions under pressure are desired.
• A bachelor's degree in business administration, finance, or a related field is preferred.
• Prior experience in a customer service role within the financial services sector is a plus.
• Knowledge of financial terminologies and principles is an advantage.
• Exceptional time management skills and ability to meet deadlines are required.
• Flexibility to adapt to changing priorities and willingness to learn new skills are necessary.