[ref. v72428804] Operations Coordinator

This role requires excellent attention to detail, multitasking abilities, and a passion for contributing to the success of a nonprofit environment.

Key Responsibilities:

Administrative Support:

• Perform general office management duties, including answering phones, managing calendars, and coordinating meetings.
• Handle correspondence, maintain filing systems, and ensure the accuracy of organizational records.
• Assist in preparing reports, presentations, and other documents as needed.
• Monitor and order office supplies, managing inventory to avoid shortages.
• Process invoices, expense reports, and maintain accurate financial records in coordination with the finance team.
• Serve as the main point of contact for internal staff, external stakeholders, and vendors.

Event Coordination:

• Plan and execute organization events such as fundraisers, community outreach programs, and donor meetings.
• Coordinate event logistics, including booking venues, arranging catering, and managing guest lists.
• Work with the communications team to ensure proper promotion and communication of events.
• Track event expenses, maintain budgets, and provide post-event reports and analysis.
• Serve as an on-site coordinator during events to ensure smooth execution.

Facilities Management:

• Oversee the day-to-day maintenance of the office and other facilities, including liaising with vendors for repairs and upkeep.
• Ensure health and safety standards are met, maintaining compliance with local and federal regulations.
• Manage office space arrangements, including desk assignments, office equipment setup, and seating plans.
• Monitor facility contracts (cleaning, security, etc.) to ensure they are up to date and cost-effective.
• Coordinate moves, renovations, and space planning as needed.

Qualifications:

• Bachelor’s degree in Business Administration, Operations, or related field preferred.
• 2-4 years of experience in an administrative or operations role, preferably within a nonprofit organization.
• Strong organizational and multitasking skills, with the ability to manage multiple projects simultaneously.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office management software.
• Experience in event planning and facilities management is a plus.
• Ability to work both independently and as part of a collaborative team.
• Strong problem-solving skills and a proactive attitude toward tasks.