[ref. s8260218] Legal Receptionist - Fort Wayne

We are seeking a Legal Receptionist to join our team in the legal industry, located in FORT WAYNE, Indiana. This role offers a short term contract employment opportunity. As a Legal Receptionist, you will be responsible for handling various administrative tasks, maintaining effective client relations, and ensuring efficient operation of the office.

• Manage incoming and outgoing mail, ensuring accuracy and precision
• Assist in coordinating conference room bookings as required
• Maintain an organized and clean reception area
• Handle customer inquiries and direct them to the appropriate personnel
• Provide accurate information regarding the firm's operations and services to callers and visitors
• Support various departments with administrative tasks as needed
• Maintain electronic records and carry out data entry tasks efficiently
• Create and dispatch daily Conflict Check Reports
• Process crucial records obtained from third parties
• Deliver support to attorneys and support staff for necessary tasks
• Greet and assist visitors professionally, ensuring a positive impression of the firm
• Manage and maintain physical files and data transfers in the system. • Proficiency in briefing and presenting legal information
• Expertise in calendar management for scheduling and coordinating appointments
• Ability to maintain strong client relations and handle client inquiries professionally
• Responsibility for distributing incoming mail to the appropriate personnel
• Experience in preparing outgoing mail, including legal documents
• Familiarity with maintaining and organizing electronic records related to legal cases
• Proficiency in data entry tasks, ensuring accuracy and attention to detail
• Strong customer service skills, with an emphasis on professionalism and responsiveness.