Media and Events Assistant

Media & Events Assistant

You will wear many hats including responsibility for and assisting with event assistance, form/document creation and management, and administrative support for Media and Communications department.

Employment Status:

Full Time, Hourly, Non-Exempt

Essential Functions:

• Basic email and phone communication for event coordination, interview scheduling, and other miscellaneous tasks.
• Assisting Events team with set up for both full time and part time orientations.
• Assisting Media and Events team in basic event logistics on-campus and off-campus.
• Assisting in print production and installation of graphical materials.
• Assisting in pick-up and delivery of orders, gifts and marketing or event materials.
• Basic research and reporting of marketing campaigns and surveys.
• Assisting in data entry, scanning, filing and organization of materials and file systems.
• Assisting in population of social media profiles and related blog websites.
• Assisting in media tasks for other departments and instructors as needed.
• Will work as tightly integrated component of existing Media and Events team.
• You will be required to perform various departmental administrative tasks ranging from everyday material organization, assist with various projects as needed.
• Availability for occasional night and weekend events throughout the year.
• Willing to work occasional overtime hours depending on event requirements.

Qualifications:

• Will need to be able to drive large vehicles such as a sprinter van or U-Haul, and other company cars for events as needed.
• Excellent organizational abilities and attention to detail.
• Excellent ability to multi-task.
• Excellent Microsoft Office skills with emphasis on Excel and Word.
• Excellent written and verbal English skills.
• Must possess a High School diploma or equivalent.

Conditions of Employment:

• The work environment and physical demands described here are representative of those required of an employee to perform the essential functions of this job successfully.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.

Work Environment:

• Standard office setting.
• Typically, duties are performed in an office environment while sitting at a desk or computer workstation.
• An incumbent is subject to contact with others, frequent interruptions, noise from talking or office equipment and demanding timelines.

Physical Demands:

• The incumbent regularly sits for long periods, walks short distances on a regular basis.
• Uses hands and fingers to operate an electronic keyboard or other office machines; reaches with hands and arms; speaks clearly and distinctly to answer telephones and to provide information; sees to read fine print and operate computer; hears and understands voices over telephone and in person; and lifts, carries, and/or moves objects weighing up to 10 pounds.