[ref. z19375421] Office Manager/Administrative Assistant
L. S. Caldwell & Associates, Inc. (LSC) is a full-service Contracting Employment and Community Awareness Participation Compliance firm in Washington, DC. We are urgently seeking a full-time Administrative Assistant/Office manager to join us at our corporate office. Excellent writing and communication skills and the ability to manage multiple tasks simultaneously and promptly are required. As the first point of contact for clients, customers, and vendors, superb oral and nonverbal communication skills are vital to the role. Must be skilled in Microsoft Office, particularly Microsoft Word, Excel, and PowerPoint. Experience with WordPress and Front Desk and Telephone handling skills are essential.
The successful applicant will be responsible, flexible, independent, detail-oriented, able to work under pressure, willing to learn and willing to do what it takes to complete the job, and have open availability.
The position's tasks and duties may be changed, and miscellaneous responsibilities may be added as needed. This role is an in-office position. The schedule for the position is Monday-Friday, 8:30 AM 5:30PM.
MICROSOFT AND WRITING SKILLS WILL BE TESTED.
Required Skills
This position requires working independently with minimal supervision and collaborating with other departments such as Executive, Accounting, Information Technology, Compliance, and Human Resources. The primary responsibility of this role is to ensure that all staff have the necessary information and resources to perform their tasks efficiently and effectively, thereby providing the smooth functioning of the office.
Minimum Education and Experience
An associate's degree is required; a bachelor's is preferred.Must have Three to Five years of experience as an Office manager, Executive Assistant, or administrative assistant. Proficiency in MS Office is required (especially in MS Word and PowerPoint).
Previous experience with WordPress website software
Work-related experience in contract administration, procurement, and construction is a plus, but not required.
Preferred Qualifications
We are looking for individuals who have demonstrated experience in the following areas:
Exceptional oral and written presentation skills.Attention to detail and problem-solving skills.
Strong organizational skills. Professional phone manner and punctuality.
Familiarity with the use of social media.
Core Duties
Support daily functioning of building/office.Greet visitors and clients positively and professionally at the office and via phone.
Ensure the professional appearance of the office through organization and supplemental cleaning as needed.
Schedule appointments and meetings as needed.
Coordinate with facility management and vendors, including cleaning, catering, security services, etc.
Monitor and purchase supplies.
Organize office records.
Address employees' queries regarding office management issues (e.g., stationery, Hardware, and travel arrangements)Plan in-house or off-site activities, e.g., parties, celebrations, and conferences.