Receptionist

We are offering a contract to permanent employment opportunity for a Receptionist in the Legal industry, based in Milwaukee, Wisconsin. In this role, you will undertake a range of administrative tasks, client services, and office coordination duties, ensuring smooth operations and excellent service for both internal and external clients.

Responsibilities:

• Handle and route incoming calls, screening for relevance.
• Greet clients upon arrival and direct them to the appropriate conference room.
• Maintain and manage the conference room calendar, scheduling rooms for visiting attorneys as needed.
• Monitor and maintain office supplies, replenishing stocks at copy stations when necessary.
• Coordinate with HR & Facilities regarding access cards.
• Assist in maintaining and organizing physical and electronic records, ensuring timely handling of internal requests.
• Follow procedures for the proper creation, archiving, maintenance, relocation, and disposal of records.
• Ensure the reception area is clean and well-organized, including refilling hand sanitizer stations and wiping down high-touch areas.
• Assist with the preparation and mailing of invoices and other correspondence.
• Coordinate inventory of office supplies and kitchen inventory, restocking delivered supplies as needed.
• Manage pick-ups and deliveries, including sorting and delivering mail/packages.
• Monitor the condition of office equipment and order service, parts, or refills as needed.
• Support administrative and legal support teams with ancillary projects as required. • Minimum of 1 year experience as a Receptionist or similar role within a detail oriented environment, ideally within the legal sector.
• Proven ability to manage a multi-line phone system and efficiently route calls.
• Excellent customer service skills, with a focus on detail oriented, friendly communication.
• Proficiency in data entry tasks, with a high level of accuracy and attention to detail.
• Experience with email correspondence, including drafting, sending, and organizing emails.
• Strong interpersonal skills, with the ability to interact effectively with all levels of staff and external contacts.
• Proficiency in Microsoft Excel, Microsoft Outlook, and Microsoft Word.
• Proven experience in organizing files, both digital and physical, in a clear and logical manner.
• Demonstrated ability to schedule appointments, including coordinating schedules and managing calendar updates.