Administrative Assistant

Administrative Assistant

Candidates must be prepared to manage tasks effectively in a fast-paced environment while working with a challenging executive.

Expanded List of Secretarial Tasks:

Here are additional tasks that align with typical secretarial and administrative responsibilities:

• Organize and maintain the managing partner's daily schedule, including meetings, appointments, and deadlines.
• Send reminders and ensure schedule conflicts are addressed promptly.

• Arrange and manage travel plans and itineraries, such as booking flights, accommodations, and car services.
• Prepare travel expense reports and ensure timely reimbursement.

• Draft emails, memos, and letters on behalf of the managing partner.
• Screen and prioritize incoming calls, emails, and correspondence.
• Maintain professional relationships with internal and external stakeholders.

• Prepare agendas for meetings and assemble reference materials or documents.
• Attend meetings to take minutes and distribute action items to appropriate parties.
• Coordinate logistics for internal and external meetings.

• Maintain accurate and organized records, including client files, contracts, and correspondence.
• Update internal tracking systems with client and project details as needed.

• Ensure office supplies and equipment are stocked and functioning.
• Liaise with vendors or service providers to address office needs.

• Support the managing partner with research and data compilation for presentations, reports, or strategic initiatives.
• Conduct follow-ups on open projects or assignments.

• Manage sensitive and confidential information with the utmost integrity.
• Handle high-pressure situations tactfully when dealing with a demanding executive.

• Proficiency in Document Management, with a keen ability to organize, store, and retrieve documents as required
• Demonstrated experience in handling Digital Files, ensuring data is kept secure and accessible
• Skill in Document Scanning, converting physical documents into digital format accurately and efficiently
• Solid understanding of Business Management concepts, able to contribute to operational efficiency and strategic planning
• Experience in Legal Services, able to assist with legal documentation and compliance issues